Minutes:
Three Rivers Community Services District
Minutes for meetings:
Minutes for meeting held April 30thth, 2013 (May Meeting)
The meeting was called to order by President Jacki Fletcher at 6:05 p.m. All board members were present except Dave Vasquez. A quorum was established.
Public Comment
No visitors
Open Session
The minutes of the April 3rd TRCSD meetings were unanimously approved with the following correction, the grant for the playground was denied due to errors on the application. The parents are aware of the errors and will correct it next year when they re-apply.
The board unanimously accepted the February claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - The ID #1 minutes from May 20th were read and discussed. Rex reported that AWT has been there working.
2- Emergency Aide Alliance; Discussion took place on ways to help the organization. Motion was made a passed to donate $500 cash. We will also look into how CSD can help pay for something the venue needs as well. .
New Business
1-Adopt salary schedule; motion was made and passed to adopt the 2012-2013 salary schedule.
2-Adopt 2013-2014 Budget; Motion was made and passed to adopt the proposed 2013-2014 budget.
3-Possible change in relationship with ID#; CSD would like to see a dedicated project manager to oversee prop 50.
The next regularly scheduled meeting will be held on Tuesday June 4th, at 6:30 p.m.
The meeting was adjourned at 7:00 p.m.
_______________________Vice President
________________________ General Manager
Minutes for meeting held March 6th, 2013
The meeting was called to order by President Jacki Fletcher at 6:05 p.m. All board members were present. A quorum was established.
Public Comment
Mignon Gregg was present.
Open Session
The minutes of the February 6th TRCSD meetings were unanimously approved.
The board unanimously accepted the February claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - The ID #1 minutes from February 18th were read and discussed. Rex advised the board that he informed the ID#1 board that the CSD will no longer be monitoring the annual water testing required by the state.
2- The Playground; A motion was made and passed for the CSD President to sign the grant application being submitted through First Five of Tulare County for a shade structure at the playground.
Also a motion was made and passed to split the cost of new bark for the playground (not to exceed $700.00).
3- Emergency Aide Alliance; The board would like a representative to come back to answer a few questions before making a decision. Cindy will call and ask someone to attend the April meeting.
New Business
1-The board authorized Rex Black to sign both documents under new business; Notice of Completion for RS Wayne contract & Revise Scope and Budget for ID#1 prop 50.
The next regularly scheduled meeting will be held on Wednesday April 3rd, at 6:00 p.m.
The meeting was adjourned at 7:05 p.m.
_______________________Vice President
________________________ General Manager
Minutes for meeting held February 6th 2013
The meeting was called to order by President Jacki Fletcher at 7:03 p.m. All board members were present, except Robert & David. A quorum was established.
Public Comment
Steve Kabot attorney for CSD was present.
New Business
1-Re: Newly Appointed Board member; Vince Andrus took his Oath of Office.
CLOSED SESSION
The board went into closed session with Attorney Steve Kabot to discuss possible litigation on facts and circumstances. There is a significant dispute with AWT regarding the completion & delivery of the water filtration equipment, the demand of payment for such equipment and the party primarily responsible for delays in the completion of the project.
The meeting went back into open session with no action taken.
Open Session
The minutes of the January 9th TRCSD meetings were unanimously approved with the following correction, V.P. Rex Black was in attendance at the January meeting, via speaker phone.
The board unanimously accepted the January claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - The ID #1 minutes from January 21st were read and discussed. Rex advised the board that ID#1 was using more water than agreed upon with SWRCB. A motion was made and passed to have Rex draft a letter to SWRCB to ask them how to proceed.
The next regularly scheduled meeting will be held on Wednesday March 6th, at 7:00 p.m.
The meeting was adjourned at 8:05 p.m.
_______________________Vice President
________________________ General Manager
Minutes for meeting held December 5th, 2012
The meeting was called to order by Vice President Rex Black at 6:10 p.m. All board members were present, except Jacki Fletcher. A quorum was established.
Public Comment
No visitors present
Open Session
The minutes of the November 5th TRCSD meeting will be approved at the next meeting.
The board unanimously accepted the November claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - The ID #1 minutes from November 19th were read and discussed. Rex reported that things were moving forward and the building should be done soon and then the treatment plant would be delivered.
New Business
1-Re: CPA Report: Max Sanborn presented the audit report, Max stated that there were no discrepancies and everything looked great
2- Re: Residents request to be exempt from CSD fee: The CSD board will consider the request at the June 2013 meeting for the following year.
3-Re: CSD Monthly Water Sampling: Motion was made and passed to discontinue the water sampling effective February 1, 2013. Rex will draft a letter for Jacki to sign when she returns.
4-Re: Applicants for replacing Mike: There were two applicants; the board would like both applicants to attend the next board meeting.
The next regularly scheduled meeting will be held on Wednesday January 3rd, at 6:00 p.m.
The meeting was adjourned at 6:40 p.m.
_______________________Vice President
________________________ General Manager
Minutes for meeting held November 7th, 2012
The meeting was called to order by President Jacki Fletcher at 7:15 p.m. All board members were present, except Mike Cannarozzi & Dave Vasquez. General Manager Cindy Howell was out sick. A quorum was established.
Public Comment
No visitors present
Open Session
The minutes of the October 3rd TRCSD meeting were unanimously approved.
The board unanimously accepted the October claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - The ID #1 minutes from September17th were read and discussed. Rex reported that Tom Day would most likely be hired as the new operator for the new system being installed. Construction has begun on the second phase.
2- Re: Business Tax Bill from the County; A letter was sent the Rita Woodard asking for an exemption for CSD. Motion was made and passed authorizing Cindy to call an appeal with the BOS if we do not get a response by October 26th.
New Business
1-Re: Bobby Kamansky of Southern Sierra IRWMP: there are grant funds for local agencies. This program can assist financially also.
2-Re: Resignation from Mike Cannarozzi: Motion was made a passed to accept Mike’s resignation. Jacki will put add in the local paper for applicant to fill this rest of his term that ends in 2013.
The next regularly scheduled meeting will be held on Wednesday December 5th, at 6:00 p.m.
The meeting was adjourned at 7:00 p.m.
_______________________Vice President
________________________ General Manager
Minutes for meeting held November 7th, 2012
The meeting was called to order by President Jacki Fletcher at 7:15 p.m. All board members were present, except Mike Cannarozzi & Dave Vasquez. General Manager Cindy Howell was out sick. A quorum was established.
Public Comment
No visitors present
Open Session
The minutes of the October 3rd TRCSD meeting were unanimously approved.
The board unanimously accepted the October claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - The ID #1 minutes from September17th were read and discussed. Rex reported that Tom Day would most likely be hired as the new operator for the new system being installed. Construction has begun on the second phase.
2- Re: Business Tax Bill from the County; A letter was sent the Rita Woodard asking for an exemption for CSD. Motion was made and passed authorizing Cindy to call an appeal with the BOS if we do not get a response by October 26th.
New Business
1-Re: Bobby Kamansky of Southern Sierra IRWMP: there are grant funds for local agencies. This program can assist financially also.
2-Re: Resignation from Mike Cannarozzi: Motion was made a passed to accept Mike’s resignation. Jacki will put add in the local paper for applicant to fill this rest of his term that ends in 2013.
The next regularly scheduled meeting will be held on Wednesday December 5th, at 6:00 p.m.
The meeting was adjourned at 7:00 p.m.
_______________________Vice President
________________________ General Manager
Minutes for meeting held October 2nd, 2012
The meeting was called to order by President Jacki Fletcher at 6:05 p.m. All board members were present, except Mike Cannarozzi. A quorum was established. Jacki asked to add 2 items under New Business: (1) Written policy description of job duties/vacation/sick time for General Manger. (2) Potential new office space.
The minutes of the February 8th TRCSD meeting were unanimously approved.
Public Comment
No visitors present
Open Session
The minutes of the September 5th TRCSD meeting were unanimously approved.
The board unanimously accepted the September claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - The ID #1 minutes from September17th were read and discussed. Rex reported that Tom Day would most likely be hired as the new operator for the new system being installed. Construction has begun on the second phase.
2- Re: Business Tax Bill from the County; A letter was sent the Rita Woodard asking for an exemption for CSD. Motion was made and passed authorizing Cindy to call an appeal with the BOS if we do not get a response by October 26th.
New Business
1-Re:Re: Bobby Kamansky of Southern Sierra IRWMP; No show, He had a conflicting apt and will try to make November’s meeting.
2-Re: Written policy description of job duties/vacation/sick time for General Manger; Jacki would like to adapt the county’s vacation/holiday/sick leave policy with the exception of unlimited accumulation for sick leave. Robert and Cindy will draft a policy to be approved at November’s meeting.
3-Re: New Office Space; Discussion of the potial of having all Three Rivers Special Districts possible share in the old Antique office space in the same complex. It will be on next month’s agendas to see if we can find out what the rent would be and the potential of the other districts wanting to participate.
The next regularly scheduled meeting will be held on Tuesday November 7th, at 6:00 p.m.
The meeting was adjourned at 7:00 p.m.
_______________________Vice President
________________________ General Manager
Minutes for meeting held September 5th, 2012
The meeting was called to order by VP Rex Black at 6:10 p.m. All board members were present, except for Mike Cannarozzi. A quorum was established.
The minutes of the February 8th TRCSD meeting were unanimously approved.
Public Comment
No visitors present
Open Session
The minutes of the August 1st TRCSD meeting were unanimously approved.
The board unanimously accepted the August claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - The ID #1 minutes from August 20th were read and discussed. Rex brought up the issue that both ID#1 & CSD received a business tax bill from the county. CSD should is a public agency and he feels CSD should be exempt from this tax. Motion was made a passed for Rex to draft a letter asking for exemption on behalf of the CSD. Cindy and Jacki will follow up on the issue. Rex also informed the board that a change order had been approved by the USDA and construction would be starting soon on the second phase.
New Business
1-Re: Dale Lincoln; No show.
2- Re: Tom Sparks; No Show.
3-Re: Elections of New Officers; A motion was made by Robert and second by David to nominate Jacki Fletcher for the position of President & Rex Black for the position of VP. No other nominations were made; both Jacki & Rex were voted unanimously into their positions.
The next regularly scheduled meeting will be held on Tuesday October 5th, at 6:00 p.m.
The meeting was adjourned at 6:00 p.m.
_______________________Vice President
________________________ General Manager
Minutes for meeting held August 1st, 2012
The meeting was called to order by President Mike Cannarozzi 6:05 p.m. All board members were present. A quorum was established. Jacki Fletcher asked to add an item under New Business: discussion of the report from the county regarding the assessments not being billed.
Public Comment
No visitors present..
Open Session
The minutes of the July 3rd TRCSD meeting were unanimously approved.
The board unanimously accepted the July claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - The ID #1 minutes from July 16th were read and discussed. Rex informed the board that Sean Stehelin would be hired to monitor the ID#1 water system twice a week. There is a PO in place for the treatment phase.
New Business
1-Re: Emergency Aide Alliance; Janene Lasswell gave a wonderful overview of the non-profit group and will submit a request in writing for financial assistance.
2- Re: 2012 CSDA Conference; It seemed a little expensive for the conference so we will pass this year.
3-Re: Report from the County on APN’s not being currently charged; Rex motioned and Robert seconded, to have Cindy & Jacki meet with Danny from the county to help understand the report.
The next regularly scheduled meeting will be held on Wednesday September 5th, at 6:00 p.m.
The meeting was adjourned at 7:40 p.m.
_______________________Vice President
________________________ General Manager
Minutes for meeting held July 3rd, 2012
The meeting was called to order by President Mike Cannarozzi 6:05 p.m. All board members were present. A quorum was established.
The minutes of the February 8th TRCSD meeting were unanimously approved.
Public Comment
Tom Sparks & Rod Simonian were present.
Open Session
The minutes of the June 20th TRCSD meeting were unanimously approved.
The board unanimously accepted the June claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - The ID #1 minutes from June 18th, were read and discussed. Rex informed the board that ID#1 has decided to apply for prop 50 grant money. A motion was made and passed unanimously to adopt a resolution that when the documents were ready for the CSD president’s signature, a special meeting would be held to sign the documents.
New Business
1-Re: General Conflicts of Interest Laws were disused.
2- Re: Rod Simonian’s request to save the current town sign; Rod collected 60 signatures from local residents in favor of keeping the old sign.
Tom Sparks spoke on the fact that the Tulare County Board of Supervisors was in full support of the new sign. The old sign would be donated to the Historical Society.
3-Re: Maintenance Agreement for new sign; The County will be accepting responsibility for the maintenance of the new sign.
4-Re: Letter from Three Rivers Village Foundation; Motion was made to decline financial help, there were 4 Ayes and 1 Nays
5-Re: Lease Agreement for CSD Office. Agreement was signed for another 3 years.
The next regularly scheduled meeting will be held on Wednesday August 1st, at 6:00 p.m.
The meeting was adjourned at 6:40 p.m.
_______________________Vice President
________________________ General Manager
Minutes for meeting held June 20th, 2012
The meeting was called to order by Director Dave Vasquez at 6:10 p.m. All board members were present except Mike Cannarozzi and Rex Black. A quorum was established.
The minutes of the February 8th TRCSD meeting were unanimously approved.
Public Comment
No Visitors present.
Open Session
The board unanimously accepted the May claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1-Re: Maintenance Agreement for Proposed New Town Sign; Jackie said that Rob Cox of Cal Trans will not agree on anything until the entire town is in agreement. Jackie also said that The US Corps would like the old sign to be removed and that the Village Foundation plans to relocate it the Museum.
New Business
1- Re: Assign Budget Committee; Motion was made a passed that the budget committee for the fiscal year 2012-2013 would be Cindy, Mike and Robert. They will meet and present the budget at the May meeting for approval.
2- Re: Emergency Aid Alliance; representative call and said she was ill and could not make the meeting.
3-Re: Letter from Three Rivers Village Foundation; Item will be tabled until next month meeting.
4-Re: Adoption of Resolution #062012-2 for Parcel Fee Collection for 2012-2013; Motion was made and passed unanimously to adopt the resolution.
The next regularly scheduled meeting will be held on Tuesday July 3rd, at 6:00 p.m.
The meeting was adjourned at 6:40 p.m.
_______________________Vice President
________________________ General Manager
Minutes for meeting held April 14th, 2012
The meeting was called to order by President Mike Cannarozzi at 6:01 p.m. All board members were present, except Jacki Fletcher. A quorum was established.
The minutes of the February 8th TRCSD meeting were unanimously approved.
Public Comment
No Visitors present.
Open Session
The minutes of the March 15th TRCSD meeting were unanimously approved.
The board unanimously accepted the March claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - The ID #1 minutes from April 16th, were read and discussed. Rex informed the board that the project is going good and that they were working on the bid for the treatment phase.
Also discussed was the error that Cindy found regarding the Sheltzer assessment for both CSD and ID#1 had not been on the tax role for the last two years. Cindy was following up with Danny from the county to insure that this error will be corrected on this year’s tax roll.
Old Business
Re: Re: Correct Addresses for EMS: Dave informed the board that he spoke with Chief Garcia about putting markers out and having a GPS location for the entire county
New Business
1- Re: Assign Budget Committee; Motion was made a passed that the budget committee for the fiscal year 2012-2013 would be Cindy, Mike and Robert. They will meet and present the budget at the May meeting for approval.
2- Re: Report for Robert on the Town Hall Meeting; Robert informed us that the meeting went well and good questions were asked. He handed out maps and other information on what the CSD is all about.
3- Re: CRWA Membership; Motion was made and passed to continue the membership.
The next regularly scheduled meeting will be held on Wednesday May 2nd, at 6:00 p.m.
The meeting was adjourned at 7:15 p.m.
_______________________Vice President
________________________ General Manager
Minutes for meeting held March 15th, 2012
The meeting was called to order by President Mike Cannarozzi at 6:01 p.m. All board members were present.
The minutes of the February 8th TRCSD meeting were unanimously approved.
Public Comment
No Visitors present.
Open Session
Playground parents, Ann and Brad both spoke of the need for more shading. Ann suggested planting Valley Oaks and said this was unanimous with most parents. President Cannarozzi suggested planting more cottonwood tress since the one’s already there are doing great, and the water cycle is working out wonderful for the cottonwoods. Mike will call the Garden Club and talk with them about what would be best to plant. A motion was made and passed to have Cindy order (2) E-Z Up Sierra 12x12 shades from Amazon, cost is $119.43 ea.
Ann also said that she was looking into the possibility of grant funding through First -5 for a permanent shading structure and she will let the CSD know if and when that becomes a reality. Two workdays are planned in the month of April at the Playground; April 21st clean up day, April 28th tree planting day.
Bill Haxton a board member from the Village Foundation spoke to the board about the need of public restrooms for the coming tourist season. Bill said they have secured a good price for two Executive units from Potters and have also received a very reasonable bid for daily cleaning of the units from a local service company. Total cost will be approximately $500 per month for the six months from mid-April to mid-October, for a total of $3000 for the next tourist season. The cost will be shared among several cooperating service organizations. They also hope to garner additional support from a couple of local businesses. The location of the porter potties will be at the Historical Society.
Motion was made and passed to allocate $450.00 towards the cost of the porter potties.
Motion was made and passed to add Maintenance Agreement needed by the county for the new town sign that the Village Foundation is putting up around the lake. Jacki will get the information needed and the CSD will talk about it at the next meeting
The board unanimously accepted the February claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - The ID #1 minutes from the February 20th, were read and discussed. Rex informed the board that the bid is out for the treatment part of the project.
Old Business
Re: Lafco-SOI- Robert reported that for now Lafco is waiting for county plan to be approved.
New Business
1- Re: Agreement for 2012 Special Assessments (District Charge) a motion was made and passed to adopt the resolution for the Assessment. Rex will draft resolution to say CSD would like advanced notification if and when the fee will be raised etc.
The next regularly scheduled meeting will be held on Wednesday April 4th, at 6:00 p.m.
The meeting was adjourned at 8:50 p.m.
_______________________Vice President
________________________ General Manager
Minutes for meeting held February 8th, 2012
The meeting was called to order by President Mike Cannarozzi at 7:05 p.m. All board members were present.
Public Comment
No Visitors present.
Open Session
The minutes of the January 4th TRCSD meeting were unanimously approved.
The board unanimously accepted the January claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - The ID #1 minutes from the January 16th, were read and discussed.
New Business
1- Re: Lafco (SOI) Motion was made and passed unanimously to adopt a Spere of Influence. Director Groeber will draft a letter for President Cannarozzi and VP Black to sign and submit to Lafco. Director Groeber will also attend the meeting on March 7th and report back to the Board at the March meeting.
Director Fletcher requested that the board meeting time be changed to 6pm instead of 7pm. Motion was made and passed unanimously to make the change to 6pm. The next meeting will also be on a Thursday due to a scheduling conflict.
The next regularly scheduled meeting will be held on Thursday March 15th, at 6:00 p.m.
The meeting was adjourned at 8:50 p.m.
_______________________Vice President
________________________ General Manager
Minutes for meeting held January 4th, 2011
The meeting was called to order by VP Mike Cannarozzi at 7:09 p.m. All board members were present.
Public Comment
No Visitors present.
Open Session
New Board of Director Jacki Fletcher took her Oath of Office.
The minutes of the December 7th TRCSD meeting were unanimously approved.
The board unanimously accepted the December claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - The ID #1 minutes from the December 19th, were read and discussed. Rex suggested that the new board members might want to attend the ID#1 board meetings to get familiar with the project.
New Business
1- Re: Election of officers; Motion was made and passed unanimously to have Mike Cannarozzi fill the position of President, Rex Black fill the position of VP until the June 2012 yearly election of officers.
The next regularly scheduled meeting will be held on Wednesday, February 8th, at 7:00 p.m.
The meeting was adjourned at 8:45 p.m.
_______________________Vice President
________________________ General Manager
Minutes for meeting held November 2nd, 2011
The meeting was called to order by David Mills at 7:00 p.m. All board members were present. A quorum was established.
Public Comment
Future board members Robert Groeber and Jacki Fletcher both attended.
Open Session
The minutes of the October 5th TRCSD meeting were unanimously approved with the correction of a misspelled word (November) thanks to the great eyes of Dennis Mills.
The board unanimously accepted the October claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - ID#1- The ID #1 minutes from October 17th were read and discussed.
2 - Rex informed the board that the CDPH still wants more testing done on the Wagon Wheel well.
The next regularly scheduled meeting will be held on Wednesday, December 7th, at 7:00 p.m.
The meeting was adjourned at 8:10 p.m.
_______________________Vice President
________________________ General Manager
Minutes for meeting held October 5th, 2011
The meeting was called to order by David Mills at 7:05 p.m. All board members were present, except Mike Cannarozzi. A quorum was established.
Public Comment
Future board members Jacki Fletcher, Robert Groeber and Dave Vasquez attended.
Open Session
The minutes of the September 7th TRCSD meeting were unanimously approved.
The board unanimously accepted the September claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - ID#1- The ID #1 minutes from September 19th were read and discussed.
2 – NKMWC will be taken off the agenda until further notice.
New Business
1 – Re: Vacant board member seat; A motion was made and passed to appoint Dave Vasquez to fill the 3rd vacant board member seat. Cindy will fax the minutes to Valerie at the county. All three candidates will be sworn in at the December 7th 2011 board meeting.
2 – Re: EMS map of Skyline Drive; CSD will ask Dale Lincoln to attend the January 2012 board meeting to discuss the map further.
3 – Re: Snakes at the Playground; It was decided that our local fire dept should be called first to help with any snakes at the Playground. Cindy will also purchase a 4 corner shovel to keep in the shed at the Playground. A sign will also be posted that alerts people of the potential snake problem.
4- Re: SWRCB Workshop; It was decided that Cindy will attend the workshop in San Luis Obispo on Monday October 24, and report back to the board at the November meeting.
The board went into closed session
The next regularly scheduled meeting will be held on Wednesday, November 2rd, at 7:00 p.m.
The meeting was adjourned at 9:09 p.m.
_______________________Vice President
________________________ General Manager
Minutes for meeting held September 7th, 2011
The meeting was called to order by David Mills at 7:03 p.m. Allboard members were present, except Rex Black. A quorum was established.
Public Comment
Robert Groeber attended the meeting to introduce himself to the CSD board. Robert has filed with the county and will be filling one of the vacancies on the CSD board.
Open Session
The minutes of the August 3rd TRCSD meeting were unanimously approved.
The board unanimously accepted the August claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - ID#1- The ID #1 minutes from August 15th, were read and discussed.
2 – Nothing to report on NKMWC at this time.
New Business
1 – Re: Changing the lock on the door; Due to the office being used more frequently a "check out key" policy was adopted. The lock on the door will be changed and only current board members, cleaning person and general manager will be given a key. Any group requesting to use the office will have to check a key out with Cindy the day of the meeting and return the key the following business day.
2 – Re: Vacancy of directors seat: David Vazquez's letter of intent was accepted by the board and the board will appoint him at the October meeting.
3 – Re: Email about the dead tree at the Playground: it was decided that Dennis will contact Gene Castro and ask him to cut the dead tree down, and that the wood would be donated for the bon fire at the annual TRUS fall carnival. Cindy will ask Heidi Schumacher to check with the Garden Club to recommend what kind of trees would be best to plant for shade.
Closed Session
Discussion of company truck
The meeting went back into open session
The next regularly scheduled meeting will be held on Wednesday, October 5th, at 7:00 p.m.
The meeting was adjourned at 8:25 p.m.
_______________________Vice President
________________________ General Manager
Minutes for meeting held August 3rd, 2011
The meeting was called to order by Mike Cannarozzi at 7:02 p.m. All board members were present, except David Mills. A quorum was established.
Public Comment
No Visitors present.
Open Session
The minutes of the July 6th TRCSD meeting were unanimously approved.
The board unanimously accepted the July claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - ID#1- The ID #1 minutes from July 18, were read and discussed.
a) The first phase is complete. The CDPH is checking to see if the wagon wheel well is under the influence of surface water.
2 – Nothing to report on NKMWC at this time.
New Business
1 – Freedom of Information Policy – Mike Cannarozzi shared some examples of ways to write a policy; Cindy Howell will draft an example for the next meeting in September.
2 – The board agreed to abstain from voting for CSDA & SDRMA election.
Closed Session
Discussion of the work truck was tabled until next meeting
The next regularly scheduled meeting will be held on Wednesday, September 7th, at 7:00 p.m.
The meeting was adjourned at 7:55 p.m.
_______________________Vice President
________________________ General Manager
Minutes for meeting held July 6th, 2011
The meeting was called to order by Mike Cannarozzi at 7:05 p.m. All board members were present, except David Mills. A quorum was established.
Public Comment
Sandy Owens was present to talk about concerns regarding a change in the way Tulare County dispatches and prioritizes 911 calls for the Three Rivers area. The SOG (standing operating guide) has been changed without any knowledge as to why. Rex Black will be writing a letter to Allen Ishida and Chief Sunderland to ask for an explanation.
Open Session
The minutes of the June 6th TRCSD meeting were unanimously approved.
The board unanimously accepted the June claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - ID#1- The ID #1 minutes from June 20th were read and discussed.
a) Discussion of letter written to ID#1 Board President.
2 – Nothing to report on NKMWC at this time.
New Business
1 – Resolution #060311-1 was voted on and passed for parcel fee collection for 2011-2012.
2 – The Board agreed to help pay for public restrooms behind the Village Market.
3 – Letter of engagement from Randy Nickel, for the annual CSD audit was approved and signed.
4- Ballot for CSDA & SDRMA was tabled until next meeting.
5- Mike Cannarozzi will draft a letter for Freedom of Information Policy and submit the letter at the next meeting in August.
6- 2011-2012 Budget was approved and passed.
7- Discussion of CSD truck was tabled until next meeting.
The next regularly scheduled meeting will be held on Wednesday, August 3rd, at 7:00 p.m.
The meeting was adjourned at 8:30 p.m.
_______________________Vice President
________________________ General Manager
Minutes for meeting held June 6th, 2011
The meeting was called to order by President David Mills at 7:03 p.m. All board members were present, except Rex Black. A quorum was established.
Public Comment
No visitors present
Open Session
The minutes of the May 2nd TRCSD meeting were unanimously approved.
The board tabled approval of claims for CSD/ID#1, until the July meeting because the General Manager was ill.
The General Manager’s report was read. A copy of this report is on file. Possible replacement of CSD vehicle.
Continuing Business
1 - ID#1- The ID #1 minutes for May 16th were read and discussed.
a) Change orders pending.
b) Jim Wegley was present to give a certification of substantial completion
for the first phase of the project.
New Business
1 – Re: RMA – No comment
2 - Re: Elections of officers – The Board voted for David Mills for President & Mike Cannarozzi for VP position.
3 – Re: Budget Committee – Mike Cannarozzi & Vince Andrus will meet with Cindy to finalize a budget before the next board meeting.
The next regularly scheduled meeting will be held on Wednesday, July 6th at 7:00 p.m.
The meeting was adjourned at 8:15 p.m.
_______________________ President
________________________ General Manager
Minutes for meeting held May 2nd, 2011
The meeting was called to order by President David Mills at 7:20 p.m. All board members were present, except Mike Cannarozzi. A quorum was established.
Public Comment
No visitors present.
Open Session
The minutes of the April 6th TRCSD meeting were unanimously approved.
NKMW board member Susan Darsey was present to ask the CSD to vote on NKMW becoming an improvement district. Board members Rex Black and Dennis Mills had to abstain from this vote because they both live on Kaweah River Drive. A phone vote (via speaker) took place with board member Mike Cannarozzi, Vince motioned to accept NKMW Company as Improvement District #2 under the CSD, Mike second; motion passed. The board instructed Cindy to contact Steve Kabot to inquire about what needs to be done next.
The board unanimously accepted the April claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - ID#1- The ID #1 minutes for April 18th were read and discussed.
a) Change orders pending.
b) Progress Payment #10 – Checks will be ready to send out by the end of the week.
New Business
1 – Re: Bromacil testing – Rex will write a letter to the county again asking for them to not spray bromacil in the future and to let them know that a few tress are dead and will most likely not come back.
2 – Re: Candidate filing notice for 2011 election – Vince motioned to adopt resolution #5211; it was unanimously passed by the board.
The next regularly scheduled meeting will be held on Monday, June 6th at 7:00 p.m.
The meeting was adjourned at 8:50 p.m.
_______________________ President
________________________ General Manager
Minutes for meeting held April 6th, 2011
The meeting was called to order by President David Mills at 7:05 p.m. All board members were present, except Rex Black & Dennis Mills. A quorum was established.
Public Comment
No visitors present.
Open Session
The minutes of the March 2nd TRCSD meeting were unanimously approved.
The board unanimously accepted the March claims for ID#1 and the CSD.
The General Manager's report was read. A copy of this report is on file.
Continuing Business
1 - ID#1- The ID #1 minutes for March 21st were read and discussed.
a) Change orders pending.
b) Progress Payment #9 - All checks were delivered to contractors.
c) A motion was made by Vince to accept the agreement between KSJRA and ID #1, Mike second.
d) The board would like to know if some sort of landscaping will be done around the new fire hydrants for the ID #1 project.
New Business
1 - Re: Letter from Three Rivers Village Foundation - The board agreed to respectfully decline the request to become a co-sponsor for town hall meetings; however the board would be willing to attend a meeting and speak on issues pertaining to the CSD scope; septic or water quality issues.
2 - Re: Village Apt Complex - Chuck Hemans from the county has issued a violation to Greg Lockhart for the septic system failing, they have until April, 21st to become compliant.
3 - Re: Local phone book Ad - The board agreed it was not necessary to buy an Ad, but would like the phone number to be in black bold font.
4 - Re: Bromacil testing results - Tabled until next board meeting.
5 - Re: Trailers parked along the Hwy - Chuck Hemans from the county has turned it over to the zoning dept.
6 - Due to scheduling conflicts the monthly CSD board meetings will be moved to the 1st Monday of the month until further notice.
The next regularly scheduled meeting will be held on Monday, May 2nd at 7:00 p.m.
The meeting was adjourned at 08:15 p.m.
_______________________ President
________________________ General Manager
Minutes for meeting held March 2nd, 2011
The meeting was called to order by President David Mills at 7:00 p.m. All board members were present, except Rex Black. A quorum was established.
Public Comment
No visitors present.
Open Session
The minutes of the February 2nd TRCSD meeting were unanimously approved.
The board unanimously accepted the February claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
1- Three Rivers Village Foundation Board member Marge Ewen requested CSD to become co-sponsors of the town hall meetings. Marge stated that they need financial help to cover the cost of the meetings which is about $150.00 per monthly meeting. Marge also stated that she thought it would give the CSD a higher visibility throughout the community.
2 - North Kaweah Mutual Water Company Board members Eric Woods, Susan Darsey and Lee Crouch requested for NKMW Water Company to become an Improvement District under the CSD.
Susan also let the board know that for the past few years they have been working on becoming compliant and they are in the process of cleaning up some financial issues with the state. They have hired an Attorney to help them. A packet was given to CSD with their Articles of Incorporation, site map, application to become an Improvement District and ballots which show the vote passed among the homeowners.
NKMW will keep CSD posted as to when they have completed everything they need to do, and will contact CSD when they are ready to proceed.
Continuing Business
1 - ID#1- The ID #1 minutes for February 21st were read and discussed.
a) Change orders pending.
b) Progress Payment #8 - All checks were delivered to contractors.
c) The Board would like a copy of the downstream water user agreement between KSJRA and ID#1. They are still out of the river since mid-December.
d) ID#1 Board voted to keep the boil water notice on until further notice, even though all water samples taken passed with flying colors.
2 – Playground Update – Waiting for report on Bromacil testing from FGL.
New Business
1 – Membership request from the Three Rivers Historical Society was discussed and it was decided on that CSD will not become a member. Dennis Mills will contact Tom Marshal.
2 – The letter from Michael Wall was read and Cindy Howell informed the Board that ID#1 had already addressed the Wall’s concerns and it was being taken care of.
The next regularly scheduled meeting will be held on Wednesday, April 6th at 7:00 p.m.
The meeting was adjourned at 08:15 p.m.
_______________________ President
________________________ General Manager
Minutes for meeting held February 2nd, 2011
The meeting was called to order by Vice President Mike Cannarozzi at 7:00 p.m. All board members were present, except David Mills. A quorum was established.
Public Comment
No visitors present.
Open Session
The minutes of the January 5th TRCSD meeting were unanimously approved.
The board unanimously accepted the January claims for ID#1 and the CSD.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1- The ID #1 minutes for January 17th were read and discussed.
a) Cannarozzi mentioned that the CSD should be a signer for the KSJRA contract.
Black mentioned that Villavicencio did not include the CSD in the paperwork,
but would mention it to the ID #1 board, since the CSD oversees ID #1.
b) Change orders pending.
c) Progress Payment #7 - All checks were delivered to contractors.
d) The CSD GM plans to take samples to remove boil water notice next week.
They are still out of the river since mid-December.
e) Fred, the contractor’s superintendent is back on the job.
2 – Playground Update – Neil Jessup was called and the report for Bromacil
analyses has not yet been completed.
New Business
1 – Kabot’s letter re: financial disclosure for the board members was reviewed.
2 – The RMA project review for Case No PPM 10-042 was discussed and decided no action or comment by the board was necessary.
3 – New signature cards were signed with Cindy Howell as the new GM.
4 – Year end reporting including W-2’s and 1099’s are completed.
5 - The board welcomed the new General Manager, Cindy Howell. Doctor thanked the board for the opportunity to serve the community and thanked the board for their support and service to the community as well.
Closed Session
The board went into closed session to discuss Howell’s salary and benefits package.
The meeting went back into open session.
The next regularly scheduled meeting will be held on Wednesday, March 2nd at 7:00 p.m.
The meeting was adjourned at 08:55 p.m.
_______________________ President
________________________ General Manager
Minutes for meeting held December 2nd, 2010
The meeting was called to order by President David Mills at 7:06 p.m. All board members were present. A quorum was established.
Public Comment
No visitors present.
Open Session
The minutes of the November 3rd TRCSD regular meeting were unanimously approved.
The board unanimously accepted the November claims.
Doctor mentioned that the county was reviewing our tax exempt status.
The General Manager’s report was read. A copy of this report is on file.
Continuing Business
1 - ID#1- The ID #1 minutes for November 15th were read and discussed.
The new claims report for ID#1 was also presented.
The ID#1 CD from the Bank of Sierra came due and the money was transferred into
a separate account at the VOCU.
a) Change orders pending – A second new tank (20,000 gallon) and new meters are under discussion with ID#1 and the engineer.
b) Progress Payment #5 - All checks were delivered to contractors.
c) Water testing violations are still occurring. For three months running the turbidity failures have led the county to fine ID#1 $105 per month.
2 – Playground Update – Doctor is working with Neil Jessup at Fruit Growers Lab
to get an estimate for Bromacil testing.
3 – Doctor will continue to seek answer about business tax exemption from county
4 – North Kaweah Mutual decided not to have the CSD count their ballots as to whether or not
to become an Improvement District. They are meeting regularly and want to proceed with
pursuing a state grant that looks promising.
New Business
1 - The board agreed with having Cindy Howell work with the GM on year-end reporting.
2 - A new state required report for special districts will be filed before December 13th.
This new report is a recent development following the Bell, California public employees
violations.
The next regularly scheduled meeting will be held on Wednesday, January 5th at 7:00 p.m.
The meeting was adjourned at 08:20 p.m.
_______________________ President
________________________ General Manager
Minutes for meeting held November 3rd, 2010
The meeting was called to order by President David Mills at 7:11 p.m. Board members Vince Andrus and Dennis Mills were absent. Board members Cannarozzi and Black were present. A quorum was established. No visitors came to the meeting.
Public Comment
No visitors present.
Open Session
The board unanimously accepted the October claims. The minutes of the October 6th TRCSD regular meeting were also unanimously approved. The General Manager’s report was read. A copy of this report is on file. The ID #1 minutes for October 18th were also read and discussed.
Black requested that Doctor include ID #1 claims at future CSD regular meetings. The October claims report was corrected to reflect the $35,000 money order from the VOCU money market account and unanimously approved. An ID#1 CD from the Bank of Sierra and a CSD CD at the VOCU will be due later this month. Somewhere between $10-12K of the CSD CD will be put into the Bank of Sierra for operating expenses and the rest put into a new CD. The ID#1 CD will most likely be rolled into a VOCU money market account depending upon details.
Continuing Business
1 - ID#1 business was reviewed.
a) Change orders pending – A new tank and a pipe location change are under discussion
b) Progress Payment #4 - All checks were delivered to contractors.
2 – Fire Truck Update – Three Rivers volunteer fire department is planning an open house on November 20th to thank the community for and show off their new fire patrol and native plant garden. Doctor will write a letter to the editor of the Kaweah Commonwealth and the Valley Voice to explain and announce the event.
3 – Lisa Butler USDA letter – For now, we can leave the money from the CD at Bank of Sierra in a separate account as per email correspondence from Butler.
4 – Playground Update – Cannarozzi is still waiting to hear from Kabot.
5 – Doctor will continue to seek answer about business tax exemption from county
New Business
1 – The board unanimously agreed to facilitate the South Kaweah Mutual’s ballot vote of whether or not to become an improvement district under the CSD’s jurisdiction by receiving the ballots and using a third party to count the votes.
The next regularly scheduled meeting will be held on Thursday, December 2nd at 7:00 p.m. The meeting was adjourned at 08:20 p.m.
_______________________ President
________________________ General Manager
Minutes for meeting held October 6th, 2010
The meeting was called to order by President David Mills at 7:12 p.m. All board members except V.P. Cannarozzi were present. A quorum was established. No visitors came to the meeting.
Public Comment
No visitors present.
Open Session
The board unanimously accepted the August claims. Doctor will look further into question on the tax payment for the business assets of the TRCSD, and whether or not we should be required to pay because of our status as a public entity. The minutes of the September 1st TRCSD regular meeting were also unanimously approved. The General Manager’s report was read. A copy of this report is on file. The ID #1 minutes for September 15th were also read and discussed.
Continuing Business
1 - ID#1 business was reviewed.
a) Change orders pending – A new tank and a pipe location change are under discussion
b) Progress Payment #4 - Approved unanimously by board and signed by Pres. David Mills
2 – Fire Truck Update – Three Rivers should have the truck soon, and it should serve the community for 10-15 years.
3 – Lisa Butler USDA letter – It still remains nebulous as to the status of our request for putting in some of the prepay assessment money into the ID #1 accounts. We will look to Mr. Wegley to help us out with that decision and if such action will be advantageous for the ID#1 residents.
4 – Playground Update – The board voted unanimously to have Vice President Cannarozzi look into having Kabot write a letter for us asking for soil testing at the library near the Tot Lot.
5 – Doctor will continue to seek answer about business tax exemption from county
New Business
1 – The board gave the GM permission to shred receipts over 7 years old.
The next regularly scheduled meeting will be held on Wednesday, November 3rd, at 7:00 p.m. The meeting was adjourned at 8:00 p.m.
_______________________ President
________________________ General Manager
Minutes for meeting held September 1st, 2010
The meeting was called to order by President David Mills at 7:12 p.m. All board members were present. A quorum was established. Scott McCorkill from Tulare County Fire was present.
Public Comment
Mr. McCorkill gave us an update on the new fire truck just before the meeting was called to order. Our truck should be ready in a few weeks and we discussed having some kind of a welcoming event soon after its arrival.
Open Session
The board unanimously accepted the August claims. Doctor will look into question on the tax payment for the business assets of the CSD, and whether or not we should be required to pay because of our status as a public entity. The minutes of the August 10th TRCSD regular meeting were revised slightly and unanimously approved as revised. The General Manager’s report was read. A copy of this report is on file. The ID #1 minutes for August 16th were also read and discussed.
Continuing Business
1 - ID#1 business was reviewed.
a) Change order #3 – Board voted unanimously to approve a change order to purchase and install reduced pressure devices for some of the residents.
b) Progress Payment #3 - Approved unanimously by board
2 – Fire Truck Update – Three Rivers should have the truck soon, and it should serve the community for 10-15 years.
3 – Lisa Butler USDA letter – It remains nebulous as to the status of our request for putting in some of the prepay assessment money into the ID #1 accounts. We will look to Mr. Wegley to help us out with that decision and if such action will be advantageous for the ID#1 residents.
4 – Playground Update – No response to last month’s letter to the County concerning herbicide use at the playground area has been received, and the board was in general agreement that if no response is received by the next meeting, a follow-up letter should be written reminding them a response is needed.
New Business
1 – Director Dennis Mills and GM Julie Doctor will be attending a session on December 1st sponsored by the county that will cover various ethics and procedural topics.
The next regularly scheduled meeting will be held on Wednesday, October 6th, at 7:00 p.m. The meeting was adjourned at 08:30 p.m.
_______________________ President
________________________ General Manager
Minutes for meeting held August 10th, 2010
The meeting was called to order by President David Mills at 7:00 p.m. All board members were present except for Dennis Mills. A quorum was established. Rod Simonian was present.
Public Comment
Public comments were addressed respective to the order of agenda items. Rod Simonian mainly commented on the river use issues and the Bromacil use at the “Our Place” playground and library area. He sent before and after aerial photos of the herbicide treated area taken by his remote – operated airplane cameras. They will be saved in the computer for future reference.
Open Session
The board unanimously accepted the July claims. The minutes of the July 7th TRCSD regular meeting were revised slightly and unanimously approved as revised. The General Manager’s report was read. A copy of this report is on file. The ID #1 minutes for July 19th were also read and discussed.
Continuing Business
1 - ID#1 business was reviewed.
a) Change order #2 – Board voted unanimously to approve a change order raising the pad for the tank by 8
b) Letter to Lisa Butler, USDA, requesting sufficient placement of funds to cover additional costs approved unanimously by board
2 – Fire Truck Update – No new reports on progress nor requests funds from the fire department
3 – House Bill #5088 - Board decided to drop any further discussion or action on this bill regarding this proposal by the federal government to assume jurisdiction from the states over waterways.
4 – River Use - Rod Simonian continued to promote the concept of a public river park in Three Rivers. He noted that the Slicky crowd is generally very respectful of the environment. Also noted were robberies from cars of river users in the vicinity, and graffiti on the airport bridge.
The GM sampled the river on a busy Sunday, 8/01 just upstream and downstream of Edison Beach along with regular samples from the main fork of the Kaweah and noted no significant increases of E. coli in the downstream samples from local popular swimming sites. Approximately 140 people were counted during the sampling at Edison Beach.
5 – Playground Update – Director Cannarozzi introduced a letter to Neil Pilegard for the board to approve concerning the Bromacil application and the need for some residue testing of the soils in the library / playground area. The letter was approved by unanimously by the board.
6 – The Conflict of Interest Code response to the county was to inform them that no changes or updates were necessary from the Three Rivers CSD.
7 – Burnham property correspondence – Director Dennis Mills responded by e-mail to Henry Dong from Tulare Co. Planning that the CSD had no conflict with the GPI filed by the owners.
New Business
1 – Funds Forward Resolution 081010-1 for FY2011 was presented to and unanimously approved by the board.
The next regularly scheduled meeting will be held on Wednesday, Sept. 1st, at 7:00 p.m. The meeting was adjourned at 08:50 p.m.
_______________________ President
________________________ General Manager
Minutes for meeting held July 7th, 2010
The meeting was called to order by President David Mills at 7:00 p.m. All board members were present. A quorum was established. David Vasquez of the Tulare Co. Fire Dep’t, Rod Simonian, GPI applicants Burnhams and two of their consultants were present.
Public Comment
Public comments were addressed respective to the order of agenda items.
Open Session
The board unanimously accepted the June claims and minutes of the June 2nd TRCSD regular meeting. The General Manager’s report was read. A copy of this report is on file. The ID #1 minutes for June 21st were also read and approved.
Continuing Business
1 - ID#1 business was reviewed.
a) Change order approval – Board voted unanimously to approve a change order upgrading pipe size
b) Resolution for USDA bond sale – Board voted unanimously to approve USDA resolution for issuance and sales of bonds
c) RCAC Loan payoff – Director Black says this will occur by August 1st
d) Approval of Contract Progress Payments document – Board voted unanimously to approve
2 – Fire Truck Update – The fire truck numbers as requested by the CSD were presented by David Sanchez. The board generally was satisfied with the research and documentation presented.
3 – House Bill #5088 tabled for future meeting
4 – River Use
a) Rod Simonian proposed that the CSD become involved in a land purchase to make a public river park. CSD cited the playground as an example whereby the citizens did all the legwork and the CSD became a liaison for that project. Simonian would need to present a concrete proposal to the board before the CSD could respond.
b) Edison Beach – Fourth of July the beach was closed.
5 – Playground Update – Director Cannarozzi discussed use of Bromacil with Neil Pilegard from Tulare County grounds maintenance. After some discussion, Cannarozzi agreed to follow up with a letter asking the county to do some water and soil testing for this chemical.
New Business
1 – GPI for Burnham property on North Fork – Applicant supplied evidence that the current flood maps were improperly drawn. The board decided to reply to the county’s inquiry for CSD input concerning re-zoning indicating that the TRCSD had no negative response, but reiterated that septic and water plans should be properly permitted. Director Dennis Mills would send the response to Henry Dong at the County tomorrow.
2 – Conflict of Interest Code – Board decided to respond to county letter to the effect that our policy was not in need of any changes.
3 - Closeout of FY 2010 – GM asked director Andrus to help with assessment of year end monies and to help input 2010 / 2011 budget.
The next regularly scheduled meeting will be held on Wednesday, August 11, at 7:00 p.m. The meeting was adjourned at 9:15 p.m.
_______________________ President
________________________ General Manager