Minutes:
Three Rivers Community Services District
Minutes for meetings:
Minutes for meeting held July 7th, 2010
The meeting was called to order by President David Mills at 7:00 p.m. All board members were present. A quorum was established. David Vasquez of the Tulare Co. Fire Dep’t, Rod Simonian, GPI applicants Burnhams and two of their consultants were present.
Public Comment
Public comments were addressed respective to the order of agenda items.
Open Session
The board unanimously accepted the June claims and minutes of the June 2nd TRCSD regular meeting. The General Manager’s report was read. A copy of this report is on file. The ID #1 minutes for June 21st were also read and approved.
Continuing Business
1 - ID#1 business was reviewed.
a) Change order approval – Board voted unanimously to approve a change order upgrading pipe size
b) Resolution for USDA bond sale – Board voted unanimously to approve USDA resolution for issuance and sales of bonds
c) RCAC Loan payoff – Director Black says this will occur by August 1st
d) Approval of Contract Progress Payments document – Board voted unanimously to approve
2 – Fire Truck Update – The fire truck numbers as requested by the CSD were presented by David Sanchez. The board generally was satisfied with the research and documentation presented.
3 – House Bill #5088 tabled for future meeting
4 – River Use
a) Rod Simonian proposed that the CSD become involved in a land purchase to make a public river park. CSD cited the playground as an example whereby the citizens did all the legwork and the CSD became a liaison for that project. Simonian would need to present a concrete proposal to the board before the CSD could respond.
b) Edison Beach – Fourth of July the beach was closed.
5 – Playground Update – Director Cannarozzi discussed use of Bromacil with Neil Pilegard from Tulare County grounds maintenance. After some discussion, Cannarozzi agreed to follow up with a letter asking the county to do some water and soil testing for this chemical.
New Business
1 – GPI for Burnham property on North Fork – Applicant supplied evidence that the current flood maps were improperly drawn. The board decided to reply to the county’s inquiry for CSD input concerning re-zoning indicating that the TRCSD had no negative response, but reiterated that septic and water plans should be properly permitted. Director Dennis Mills would send the response to Henry Dong at the County tomorrow.
2 – Conflict of Interest Code – Board decided to respond to county letter to the effect that our policy was not in need of any changes.
3 - Closeout of FY 2010 – GM asked director Andrus to help with assessment of year end monies and to help input 2010 / 2011 budget.
The next regularly scheduled meeting will be held on Wednesday, August 11, at 7:00 p.m. The meeting was adjourned at 9:15 p.m.
_______________________ President
________________________ General Manager
Minutes for meeting held June 2nd, 2010
The meeting was called to order by President Black at 7:00 p.m. All but one Board member, Dennis Mills, were present. A quorum was established. Steve Mayfield and David Vasquez of the Tulare Co. Fire Dep’t, and Geoff Glass were present at the meeting.
Public Comment
The fire truck and Edison Beach topics on the agenda were discussed first as a courtesy to the attendees who wished to address those issues.
Open Session
The board unanimously accepted the May claims and minutes of the May 5th TRCSD regular meeting. The General Manager’s report was read. A copy of this report is on file. The ID #1 minutes for May 17th were also read and approved.
Continuing Business
1 - ID#1 business was reviewed. Notice to proceed has been received and work will probably commence within the next two weeks.
2 – Fire Truck Update – David Vasquez spoke on behalf of the Tulare Co. fire department. He told us he would get back to us soon with the 3RCSD’s request for accounting of cost breakdown and an estimate for a new vehicle as soon as the vendor’s bid is accepted. The bids came in at a higher cost than was estimated by their CAO, so the 3RCSD will likely be asked to pay the full $35,000 maximum figure pledged.
3 – Playground Update – Supervisor Alan Ishida said he would address public questions about herbicide use near the playground at the June town hall meeting. Director Cannarozzi said he would ask Alan about the type of herbicide that was used that killed and/or compromised the health of oak trees there.
4 – The budget for FY 2010 / 2011 prepared by Cannarozzi and Doctor was passed. Less income is expected next year because of property tax revenue decreases.
New Business
1 – Edison Beach complaints – Geoff Glass presented photos and statements concerning the Edison Beach problems caused by summer recreational use. Fire and law enforcement issues were discussed and the board explained that the CSD has no jurisdiction in such matters. As far as the unsanitary conditions that occur because of lack of restroom facilities and garbage cans, the board agreed that the GM could collect and compare upstream and downstream river samples for coliform testing during heavy use periods.
2 – The letter from the county opposing US House Bill 5088 to amend the Federal Water Pollution Control Act will be continued into next month’s meeting. The GM will look up the bill and send it to the board members for their review.
3 – The resolution for parcel fee collection by the county on behalf of the CSD was approved and signed by the board.
4 – A recommendation to bill ID #1 for services at $600 per quarter as in past years was unanimously approved by the board.
5 - An election was held for officers during the FY 2010 / 2011 period were elected by the board as follows: David Mills – President, Mike Cannarozzi – Vice President
The next regularly scheduled meeting will be held on Wednesday, July 7th at 7:00 p.m. The meeting was adjourned at 9:00 p.m.
_______________________ President
________________________ General Manager
Minutes for meeting held May 5, 2010
The meeting was called to order by President Black at 7:00 p.m. All but one Board member, Dennis Mills, were present. Dennis came later to the meeting. A quorum was established. Some members of the community were also present.
Public Comment
There were no visitors in the audience.
Open Session
The board unanimously accepted the April claims and minutes of the April 7th TRCSD regular meeting. The General Manager’s report was read. A copy of this report is on file. The ID #1 meeting for April was cancelled, so there were no minutes to approve for ID#1.
Continuing Business
1 - ID#1 business was reviewed. The USDA has approved the project and is reviewing the contactor’s information ahead of issuing the notice to proceed.
2 – Fire Truck Update – A call to the Tulare County Fire department confirmed that the trucks are here and they are waiting for bids to retrofit to come in.
3 - A letter was sent to the county from Director Dennis Mills concerning herbicide usage near the playground and library. He was not present until later in the meeting and the board decided to keep on the county to get a response and try to find out what chemicals were used.
4 - A motion was made, seconded, and approved unanimously to increase the septic system inspection and water test fees. The septic inspection fees will remain free within the district and increased to $40 outside the district. Water tests will be $25 within the district and $35 outside the district. It was noted that the verbiage on the website was misleading concerning septic system inspection. Doctor said she would change the contents accordingly and also amend the inspection and test fees to reflect the board’s decision.
New Business
1 – A letter with a new form attached from the State Water Resources Control Board requiring that we complete the form and return it was received. Rex reported that the form, Statement of Diversion and Use, was completed by him and returned to the SWRCB as their letter requested and no further action is required.
2 – Directors Cannarozzi and David Mills volunteered to assist Doctor in preparing a budget for FY 2010-11 on May 20th at 4 p.m.
The next regularly scheduled meeting will be held on Wednesday, June 2nd at 7:00 p.m. The meeting was adjourned at 9:00 p.m.
_______________________ President
________________________ General Manager
Minutes for meeting held April 7th, 2010
The meeting was called to order by President Black at 7:00 p.m. All but one Board member, Director Andrus, were present. A quorum was established. Some members of the community were also present.
Public Comment
Pat and Tammy Lineback commented that they were very frustrated with the application of herbicides on county property near the playground adjacent to theirs. They also complained about the woodpecker control device installed by the county that emits a loud screeching noise. Maria Howell also concurred that the use of herbicides next to the playground was disturbing to the mothers concerned for the safety of their children at the playground and at the library and school. Director Dennis Mills will compose a letter to Supervisor Ishida to address identification of the herbicide’s active ingredients, and ask the county employees to apply physical means of vegetation control instead of chemical control.
Marge Ewen requested that the 3RCSD send a member to explain the role of the CSD in Three Rivers at the next town hall meeting on May 3rd. Vice President David Mills accepted the invitation.
Linda Franson of the Redbud Garden Club presented a document to the 3RCSD explaining the role of their organization and current projects.
Open Session
The TRCSD board continued in open session at 7:45 p.m.
The board unanimously accepted the March claims and minutes of the March 2nd TRCSD regular meeting and minutes of the March18th Special Meeting. The General Manager’s report was read. A copy of this report is on file. It was noted that the minutes of the March 15th ID#1 meeting were not received by the CSD, possibly due to the absence of their secretary Jana Botkin. Rex Black gave a synopsis of their meeting, in summary, to accept the base bid by RS Wayne.
Continuing Business
1 - ID#1 business was reviewed. Rex Black brought prepared letters for right of way easements. The board voted unanimously to proceed with required Resolution 2010-01 and approval signatures by the CSD.
Another motion was approved to accept the proposed inspectors for the ID#1 project.
Rex Black will be on vacation for two weeks beginning April 8th and Vice President David Mills will fill in for ID#1 business until he returns.
2 – Fire Truck Update – Chief Sunderland returned a call from the GM and told us the truck and chassis should arrive later this month. There are five retrofits needed, but he would put Three Rivers at the top of the priority list. He was unsure of the total cost, and he said he never received the letter the CSD sent several months ago. A facsimile of the letter was sent shortly after the phone conversation. When we get closer to finalizing the deal, the GM will contact the donors to let them know we will be cashing their checks.
New Business
1 – APN changes / county request to change assessments for CSD. After reading Danny Acevedo’s email request for realigning assessment fees after some APN changes for Lockhart and Dixon were made, the board moved and voted to grant permission for the county to proceed as per the request.
2 – After discussing the GM’s proposal to raise water analysis and septic inspection fees, the board decided to table the discussion until the next meeting whereby the GM will furnish a cost analysis.
The next regularly scheduled meeting will be held on Wednesday, May 5th at 7:00 p.m. The meeting was adjourned at 9:20 p.m.
_______________________ President
________________________ General Manager
Minutes for Special Meeting held March 18, 2010
Item 1. The meeting was called to order at 7:02 PM by President Rex Black. Directors David Mills, Vince Andrus, and Mike Cannarozzi were present. A quorum was established. Also present were General Manager Julie Doctor, Engineer Jim Wegley, Legal Counsel Steve Kabot, and Improvement District 1 Board Member Dennis Villavicencio who arrived at 7:20 PM.
Item 2. In the audience were community member and resident of Alta Acres subdivision (ID#1) Marge Ewen, Florence Kabot, and Alan Dirlem of Agee Construction. Rex announced that the public could comment on any item on the agenda or petition for later consideration of a topic. Marge advised the Board that: 1) Tulare County has been asked to not do any repaving of the roads within the proposed project area until it is completed. 2) The contractor be informed that Memorial Building parking is not available for a construction yard and equipment parking. 3) Asked that she be notified of the Boards determination on the award.
Alan indicated that his firm, Agee Construction, was very interested in the outcome of tonights meeting and wanted to hear it in person.
Item 3. Rex announced the purpose of the meeting and that the discussion are to be in Closed Session as permitted under Section 54956.9(b)(3) of the Brown Act. Alan, Marge, and Florence were asked to leave the room and once gone the discussion of the award of the ID#1 project were held.
Item 4. After the discussions in Closed Session were completed, Rex brought the meeting back into Open Session and asked that the public be invited to reenter the room. Alan did. Rex asked if there were any motions from the Directors regarding the discussion and Director Cannarozzi moved that the ID#1 project be awarded to R. S. Wayne for their price on the base Bid only. It was seconded by Director Mills and the voting was unanimously in favor of the motion. Another motion was made to authorize President Black to sign the award in behalf of the Three Rivers Community Services District by Director Cannarozzi, seconded by Director Mills, and was also passed unanimously.
Item 5. With the discussions and agenda business completed the meeting was adjourned at 8:30 PM.
_______________________ President
________________________ General Manager
Minutes for meeting held March 2nd, 2010
The meeting was called to order by President Black at 7:00 p.m. All Board members were present. A quorum was established. Members of the ID -1 board and engineer Jim Wegley were also present. The TRCSD board unanimously accepted the claims and minutes of the February 3rd TRCSD meeting.
Closed Session
The meeting went into closed session with the ID -1board as discussion followed to determine how to award the contract for their water system improvements. Those board members included Paula Bayard, Peggy Hunt, Jana Botkin, Katie Kelly, and Bob Yahne. They left after making their decision.
Open Session
The TRCSD board continued in open session at 8:10 p.m. Vince Andrus moved to accept the ID-1 board’s decision to award the contract bid to Agee Construction which includes the base bid plus Alternates “A” and “B”. The motion was seconded by Mike Cannarozzi and unanimously passed by the other Board members. The decision will be contingent upon approval by the USDA.
New Business
The board welcomed the new General Manager, Julie Doctor and she thanked them for hiring her.
Doctor pointed out that Tom Marino of the County Fire Department came into the office last week and asked if the 3RCSD could hand out a survey to the larger local water companies. Marino explained that their information concerning water delivery in Three Rivers is minimal and it would more than likely be advantageous to fill out the surveys as they pertain to fire insurance for homeowners. The board agreed to pass on the surveys to local water managers.
Continuing Business
The General Manager’s report was read. A copy of this report is on file.
David Mills indicated he heard there was some action at the County Fire Department concerning the fire truck that has been requested by Three Rivers residents. President Black asked Doctor to make some calls to obtain further information on the subject.
The ID-1 minutes were reviewed. There was concern as to how much the river has been relied upon recently for that water system. President Black commented about the possibility that the Craig Ranch might be willing to offer rights to an unused well on that property, and he would soon explore that opportunity.
Closed Session
The meeting went into another closed session to discuss Doctor’s salary and benefit compensation package.
The next regularly scheduled meeting will be held on Wednesday, April 7th at 7:00 p.m. The meeting was adjourned at 9:20 p.m.
_______________________ President
________________________ General Manager
Minutes for meeting held February 3rd, 2010
The meeting was called to order by President Black at 7:00 p.m. All Board members were present. A quorum was established. Kevin Skeen, representing North Kaweah Mutual Water, was also present. The claims and minutes of the January 6th and January 13th special meeting were accepted unanimously.
New Business
Due to a scheduling conflict for Mr. Skeen, Item A, under new business, was moved to the top of the agenda. The topic of discussion pertained to the feasibility of the North Kaweah Mutual Water System becoming another Improvement District, under the umbrella of the CSD. Mr. Skeen, speaking on behalf of the water system, explained to the Board that there was interest among the system’s users to see this happen. NKMW hopes that by becoming another Improvement District, a USDA loan, similar to the one already extended to ID #1, would be more readily available for a water system rehab for them as well. The Board fully supports this proposal and advised Mr. Skeen to move forward with a vote by system residents to make sure that a majority are willing to be involved with this process.
Continuing Business
The General Manager’s report was read. A copy of this report is on file.
Improvement District #1 minutes and business was then reviewed. The bidding deadline for the ID #1 rehab project was closed February 2nd. A total of 13 bids were submitted. Jim Wegley, engineer, will verify each bid and award the lowest.
Wegley also continues to work on the Northcutt Right of Way issue.
The next regularly scheduled meeting will be held on Tuesday, March 2nd at 7:00 p.m. The meeting was adjourned at 8:10 p.m.
_______________________ President
________________________ General Manager
Minutes for Special meeting held Wed. January 13th, 2010
The meeting was called to order by President Black at 7:00 p.m. All Board members were present with the exception of Director David Mills. A quorum was established. Director Dennis Mills then left the meeting when it was learned that he would be one of the applicants for the General Manager position.
Item 1
The purpose of this meeting was to review hiring procedures and the application process pertaining to the replacement of the current General Manager. The Board drafted an updated application, discussed advertising options, and set an application deadline of February 1.
The meeting was adjourned at 8:30 p.m.
_______________________ President
________________________ General Manager
Minutes for meeting held January 6th, 2010
The meeting was called to order by President Black at 7:00 p.m. All Board members were present. A quorum was established. Sue Sherwood, TRUS Superintendant, arrived later. The claims and minutes of the December 2nd and December 16th special meeting were accepted unanimously.
Continuing Business
The General Manager’s report was read. A copy of this report is on file.
Improvement District #1 minutes and business was then reviewed. The ID #1rehabilitation project will begin soon. A pre-bid meeting will be held at the Three Rivers Memorial Building on January 20th for all contractors interested in submitting bids. Project engineer, Jim Wegley, will be on hand to provide information and answer questions. Bids for this project must be submitted by February 2nd.
A progress report on the purchase of a new light engine for Three Rivers was then briefly discussed. There has been no reply to the letter sent to Chief Sunderland requesting a price quote for the new cab and chassis. The CSD Board decided that copies of this letter, along with a memo stating that there has been no reply as yet, should be forwarded along to all donating parties to keep them apprised on the status of this purchase.
The last item under continuing business was a final discussion and determination on whether or not further action should be taken with regards to the Sunset Waste proposal. The Board voted 5-0 to drop this issue from any further discussion.
New Business
The Three Rivers Union School water system and its non-compliance status was then discussed. The school system was chlorinated over the holiday break and due to lingering chlorine residual, has yet to be re-tested for coliform bacteria. If the system continues to test positive for coliform bacteria, fulltime chlorination will be the next step in bringing this system back into compliance.
President Black then advised the CSD Board that the North Kaweah Mutual Water system was considering the prospect of becoming an Improvement District. Their hope is that funding for a water system rehab will be more readily available to them if secured through the CSD as an Improvement District. This item will be included on the February agenda for further discussion.
The next regularly scheduled meeting will be held on Wednesday, February 3rd at 7:00 p.m.
The meeting was adjourned at 8:05 p.m.
_______________________ President
________________________ General Manager
Minutes for Special meeting held December 16th, 2009
The meeting was called to order by President Black at 7:00 p.m. All Board members were present. A quorum was established.
Item 1
With the hope of avoiding any further ID #1 rehab project delays, a list of alternatives regarding the Northcott property “right of way” were submitted to the Board for a review and vote. They were as follows:
1) Condemnation proceedings (expense and delay!)
2) Delete from the project the piping replacement through the Northcott property, just tie in the new piping at each end, and use the existing piping through his property “as-is” under our prescriptive right (Bill Hart says that piping is thin wall and prone to failing)
3) Delete the piping through the Northcott property and supply the upper Skyline area with a hydro tank system and by adding a pipeline from the existing Booster Pump adjacent to the Fox property up Skyline to the current end of the line at the Ballew lot.
4) Assume Northcott will eventually sign and Bid the job as it is now designed. If it turns out he will not sign, then issue a change order after the award to the successful contractor employing one of the above alternatives.
The previous night, the ID #1 Board had voted unanimously for alternative #4. After discussion, the CSD Board approved a motion (5-0) to also adopt alternative #4. Assume Northcott will eventually sign and Bid the job as it is now designed.
Item 2
A review of current donation status and further procedure pertaining to the purchase of a new light engine for Three Rivers was discussed. The Board felt that before the CSD’s donation of a maximum of $15,000 could be released, the following information should be provided:
1)A copy of the quotation for the cab and chassis showing the total out the door cost per unit for the cab and chassis units to be purchased.
2)A copy of the quotations from or any estimates for vendors to transfer the body and other equipment on the existing two wheel drive truck to the new chassis, plus an estimate of the cost for any county personnel to complete that transfer, plus the estimated cost for adding or replacing with new any equipment, and finally an estimate of any other costs needed to make the new unit ready for service.
3)The approximate value you would assign to a similar unit had you simply purchased it all new and complete with a new cab and chassis, new body, new equipment, and all ready to work.
A motion was passed (5-0) to send a letter to Chief Sunderland, Tulare County Fire Department, requesting the above information.
The meeting was adjourned at 8:05 p.m.
_______________________ President
________________________ General Manager
Minutes for meeting held December 2nd, 2009
The meeting was called to order by President Black at 7:00 p.m. All Board members were present. A quorum was established. Also in attendance, representing the Tulare County fire department, were Steven Sunderland/Chief, Kim Penniston, Mike Hand, and David Vasquez. The claims and minutes of the November 4th meeting were accepted unanimously.
Continuing Business
The first item on the agenda was an update from Vasquez and Hand on how local efforts were proceeding with regards to raising the necessary funds to purchase a new light engine for Three Rivers. Chief Sunderland was on hand to update the CSD Board on cost and procedure for purchasing a new cab and chassis. He indicated that a cost estimate of approximately $35,000 would be needed from the community of Three Rivers in order to include a 5th chassis in an order of 4 which was already in the works and were to be funded by the County. All retrofitting of additional equipment to the Three Rivers cab and chassis would be paid for by the County. Vasquez reported that he thought an estimated $20,000 could be raised from other community organizations. After further discussion and based on that figure, the CSD Board voted 3-2 to donate an additional amount of up to $15,000 maximum, depending upon the final total raised and what shortfall still existed. As all Tulare County Fire Department representatives had left the meeting before the donation vote had been taken, Ted Mendoza/ TCFD was contacted the following day and informed of the decision and donation amount.
The General Manager’s report was read. A copy of this report is on file.
Unfortunately, the day after it was reported that the Three Rivers Union School water system was back in compliance, 4 out of a final set of 5 samples taken 12/2 came back positive for coliform bacteria. See December General Manager’s report for more info.
Improvement District #1 minutes and business was then reviewed. It was reported that the Northcott property “right of way” issues have yet to be resolved and other options are being considered in order to keep from delaying the rehab project any longer.
There is still no formal resolution to the Kaweah and St. Johns River Association water rights issue.
And due to continuing setbacks, it looks as though another RCAC loan extension will be needed.
New Business
Fee increases for services provided outside district boundaries was then discussed. It was decided, by the Board, that homeowners outside district boundaries requesting a septic inspection would now be charged $25. It will continue to be free of charge to those within district boundaries. The charge for potable water testing will not change. It will remain at $15.
Next on the agenda was a discussion on a written waste collection proposal submitted by Sunset Waste. Because this proposal has the potential to save residents on collection costs, the Board decided that further consideration and more information was needed before a final determination could be made. Representatives from both Sunset Waste and Waste Connections will be invited to attend the January Board meeting.
The meeting then concluded with the swearing in of newly re-elected Board members Rex Black and Mike Cannarozzi. Their new terms will run to December 2013.
The next regularly scheduled meeting will be held on Wednesday, January 6th at 7:00 p.m. The meeting was adjourned at 9:00 p.m.
_______________________ President
________________________ General Manager
Minutes for meeting held November 4th, 2009
The meeting was called to order by President Black at 7:00 p.m. All Board members were present with the exception of Director David Mills. A quorum was established. Also present was Brian Rothhammer, representing the Kaweah Commonwealth. The claims and minutes of the October 7th meeting were accepted unanimously.
Continuing Business
The General Manager’s report was read. A copy of this report is on file.
It was noted that the Three Rivers Union School water system is still out of compliance. The system will be chlorinated for a third time and testing will resume again once the chlorine has dissipated. Also, as of this date, the Riverview is also under a boil order.
Improvement District #1 minutes and business was then reviewed. It was reported that there has been no progress with regards to a proposal from the Kaweah and St. Johns River Association/ Larry Dotson. Also noted was the re-evaluation of the Northcutt Right of Way. He has requested a reroute. Director Black has estimated that it could now be another 4 months before the project goes out to bid.
An update on efforts to secure donations for a new light engine for Three Rivers was the next scheduled agenda item, but due to lack of new information at this time, it will be continued to the December CSD Board meeting.
New Business
The audit report for fiscal year ending June 30, 2009 was submitted for review. It was accepted unanimously by the Board.
Under “new ideas”, there was a brief discussion on a written trash collection proposal submitted by Sunset Waste. It was decided that more information was needed and that this issue would also be tabled until the next Board meeting.
The next regularly scheduled meeting will be held on Wednesday, December 2nd at 7:00 p.m. The meeting was adjourned at 7:50 p.m.
_______________________ President
________________________ General Manager
Minutes for meeting held October 7th, 2009
The meeting was called to order by President Black at 7:00 p.m. All Board members were present with the exception of Director David Mills. A quorum was established. Mike Hand, David Vasquez, Shaun O’Dell, John Hanggi, Jeff Newton, and Kim Penniston representing Tulare County Fire, were also in attendance. The claims and minutes of the September 2nd meeting were accepted unanimously.
Under continuing business, agenda item ‘C’ was moved ahead to accommodate the schedules and travel time of the firemen present.
Chief Penniston and others informed the Board as to what their needs were with regards to obtaining a new light engine for Three Rivers. It’s not clear at this time what commitment the County of Tulare is willing to make, but with the existing funds already raised, they believe that another $25,000 will still be needed. The CSD is willing to help in the pursuit of funding, as well as a possible donation. Director Mills will also look into the availability of outside funding and grants. A more detailed plan for raising the needed funds will be presented at the November Board meeting.
The General Manager’s report was read. A copy of this report is on file.
It was noted that the Three Rivers Union School water system, which was thought to have been cleared of all bacteria present, once again fell out of compliance with 5 positive tests on October 5th. The system was inspected and the source of the problem was located and corrected. Testing will continue throughout the month of October.
Improvement District #1 minutes and business was then reviewed.The signing of property easements, which seemed to be the latest in a long list of delays, has now been completed.
ID #1 is still waiting on a written proposal from Larry Dotson, Kaweah and St. Johns River Association, pertaining to the sale of permanent downstream water rights. See ID #1 meeting minutes for more info.
Lastly, the ongoing dispute between ID #1 and Kaweah Pump concerning previous billing issues has yet to be resolved.
The next regularly scheduled meeting will be held on Wednesday, November 4th at 7:00 p.m. The meeting was adjourned at 8:45 p.m.
_______________________ President
________________________ General Manager
Minutes for meeting held September 2nd, 2009
The meeting was called to order by President Black at 7:10 p.m. All Board members were present with the exception of Director Dennis Mills. A quorum was established. Mike Hand and David Vasquez, representing the local fire station, were also in attendance. The claims and minutes of the August 5th meeting were accepted unanimously.
The General Manager’s report was read. A copy of this report is on file.
Improvement District #1 minutes and business was then reviewed.
Property easements are still in the process of being reviewed and notarized by those parcel owners affected by the rehab project. At last count, eight remained to be signed.
ID #1 is still waiting on a written proposal from the Kaweah and St. Johns River Association pertaining to the sale of permanent downstream water rights. See ID #1 minutes of August 18 for more info.
The ID #1/ USDA loan resolution was reviewed and approved by a vote of 4-0-1.
The Board also approved a motion (4-0-1) to have ID #1’s meeting minutes posted on the CSD website. It is hoped that this will help get information about the rehab project to the residents of Alta Acres.
Guests Hand and Vasquez then gave a brief update on behalf of local firefighters regarding their fund raising efforts to purchase a new light engine for Three Rivers. Original numbers have now been lowered to an estimate of $80,000. It is hoped that along with the CSD, other local organizations will help with fund raising efforts. Directors Mills will work on locating grant possibilities. Hand and Vasquez will return for the October CSD meeting with written cost estimates for the new engine.
Lastly, the Board discussed the possibility of hiring part-time office help. After weighing the potential costs of hiring a part-time employee and the degree of need for help at this time, the Board decided to hold off on hiring until the ID #1 rehab project is underway. At that time, more accounting help will be needed.
The next regularly scheduled meeting will be held on Wednesday, October 7th at 7:00 p.m. The meeting was adjourned at 8:40 p.m.
_______________________ President
________________________ General Manager
Minutes for meeting held August 5th, 2009
The meeting was called to order by President Black at 7:07 p.m. All Board members were present. A quorum was established. The claims and minutes of the July 1st meeting were accepted unanimously.
The General Manager’s report was read. A copy of this report is on file.
A request for a two year parcel assessment refund due to a pending parcel merge, submitted by Mike and Sharon Seltzer, was put on hold until an official merge date can be obtained from the county. A determination as to whether or not a refund is warranted will be made at that time.
The Board also requested that the GM contact SCE management and inquire as to the feasibility of placing porti-potties at the SCE swim area.
Improvement District #1 minutes and business was then reviewed.
Property easements are in the process of being reviewed and notarized by those parcel owners affected by the rehab project. Once completed, project bids should soon follow. ID #1 and the Kaweah and St. Johns River Association are still working on a compromise that would allow ID #1 to continue pumping water from the Kaweah River. See ID #1 minutes from July 21st for further information.
The next item under continuing business was a discussion on whether or not the Board felt there was enough interest in conducting another community survey, similar to the one done in 2000. It was decided that not enough new information would be gained at this time to merit the time and expense involved with such a project.
The Board then discussed the possibility of hiring part-time office help. They feel it important that someone else be familiar with office routine and protocols, especially with regards to CSD financials, budgeting, and billings. A job description will be drafted and submitted for review by the Board at the September meeting.
First item under new business was a review and vote on a USDA loan resolution authorizing the incurrence of debt for the purpose of financing the ID #1 rehab project. It was determined that more information was needed before this resolution could be passed. Lisa Butler/USDA will be contacted for the needed information and the resolution will be reintroduced for approval at the September meeting.
Resolution #080509-1/Funds Forward 2009-10 Fiscal Year was reviewed and approved by the Board by a vote of 5-0.
Lastly, Director David Mills gave a brief status update on behalf of local firefighters with regards to funds being raised to purchase a new light engine. He reported that they are about a third of the way to their $150,000 goal. He then asked the Board for ideas that might help them to achieve this goal. The Board is willing to help in any way they can and Director Dennis Mills will make some inquiries into possible funding possibilities.
The next regularly scheduled meeting will be held on Wednesday, September 2nd at 7:00 p.m. The meeting was adjourned at 8:20 p.m.
_______________________ President
________________________ General Manager